← AI Transformation Suite
Executive Steering Board · Program Review

Steering Committee Deck

Reporting period ending 11 Sep 2026
Executive Steering Board · Quarter 1 Review

Project Catalyst
AI Transformation Program

Foundation-phase progress review for ACME Highland Health — schedule, cost, risk, and governance readiness ahead of the Phase 0 gate.
ACME Highland HealthClient
Pulaski Advisory GroupDelivery Partner
C. TyrrellProgram Director
11 Sep 2026Status Date · Week 4
1
Agenda

What We'll Cover Today

1
Program Health at a Glance
Overall RAG, SPI/CPI, headline metrics
2
Timeline & Milestones
Where we are against the baseline
3
Progress by Phase & Workstream
Foundation-phase completion
4
Accomplishments & Next Period
Delivered this period, planned next
5
Budget & Financial Status
$99M baseline, EVM position
6
Top Risks & Quality
Anticipated risks, KPI dashboard
7
Resources & Change Control
Team status, change activity
8
Decisions & Discussion
What we need from the Board
2
Section 1 · Health

Program Health at a Glance

GREEN
ON TRACK

Project Catalyst is on baseline. Four weeks into Phase 0 (Foundation) of a 36.5-month, $99.0M program, the program is tracking to its approved schedule and cost baselines with no variances. Foundation work is advancing on four parallel fronts — AI Readiness Assessment, CoE charter & governance framework, platform vendor selection, and BRD-01 requirements preparation.

The ten anticipated program risks are logged and monitored; none has materialized. No escalations require Board action this period. The near-term critical path is the AI Readiness Report (25 Sep) and the Phase 0 gate (6 Nov).

1.00
Schedule SPI
1.00
Cost CPI
2.0%
Complete
0 / 10
Realized / Anticipated Risks
$2.0M
Spent of $99.0M
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Section 2 · Timeline

Program Timeline & Milestones

Kickoff
17 Aug 26
AI Readiness Report
25 Sep 26
Phase 0 Gate
06 Nov 26
BRD-01 Sign-off
18 Dec 26
Platform Live
12 Mar 27
BRD-01 Production
30 Sep 27

Where we are

The program is in Week 4 of the 12-week Foundation phase. The immediate focus is completing the AI Readiness Assessment and standing up the three governance boards so the Phase 0 gate (6 Nov) can be cleared on schedule. Year 1 delivers the BRD-01 Claims & Prior Authorization AI flagship to production by 30 Sep 2027; Years 2–3 add BRD-02/03 and optimization, closing 29 Aug 2029.
4
Section 3 · Progress

Progress by Workstream

Program Management & PMO$12.6M · cross-cutting
8%
In progress
Data & Cloud AI Platform$20.7M · cross-cutting
6%
In progress
AI Governance & CoE$13.2M · cross-cutting
7%
In progress
BRD-01 Claims & Prior Auth$11.02M · Year 1 flagship
3%
Req prep
BRD-02 Member/Provider UX$13.2M · Year 2
0%
Not started
BRD-03 Underwriting & Risk$12.48M · Year 2
0%
Not started
Optimization & Closeout$15.8M · Year 3
0%
Not started
Budget-weighted completion 2.0%. Cross-cutting workstreams run from Day 1; BRD delivery legs ramp by phase.
5
Section 4 · Delivered

Key Accomplishments This Period

✓
AI Readiness Assessment underway
Data-source inventory and legacy claims profiling advancing ahead of the 25 Sep report
CoE / Data lead
✓
Platform vendor selection to shortlist
Security & BAA requirements issued to finalists
Vendor/Procurement
✓
Governance boards chartered
AIGB and EARB charters drafted; first joint session scheduled
AI Gov Director
✓
BRD-01 requirements prep started
Utilization Management SMEs engaged ahead of December JAD sign-off
BRD-01 lead
✓
EVM baseline established
Week-4 metrics captured; SPI/CPI 1.00 confirmed with Program Finance
Program Finance
6
Section 4 · Next Period

Planned for Next Period

→
Finalize AI Readiness Assessment Report
Draft complete for 25 Sep milestone review
by 25 Sep
→
Score platform vendor finalists
Against defined selection criteria toward Phase 0 gate
Oct
→
Ratify governance board operating cadence
First joint AIGB / EARB working session
ESB
→
Complete legacy data-quality profiling
Feed remediation scope into BRD-01 planning
Data lead
→
Confirm mitigation owners for top risks
Stand up RAIDD review cadence
PMO
7
Section 5 · Financial

Budget & Financial Status

$99.0M
Total authorized budget — Charter-approved baseline, $0 variance
$2.0M
Spent to date — 2.0%, early Phase-0 mobilization · CPI 1.00
$9.0M
Contingency reserve — 9.1%, unreleased (ESB-controlled)
SOW Envelopes by Year
Year 1
$27.72M
Year 2
$41.58M
Year 3
$29.70M
Peak spend in Year 2 (BRD-02/03).
No approved change request has altered the cost baseline. Program Finance reports EVM monthly to the ESB.
8
Section 6 · Risk

Top Risks Requiring Attention

RSK-01
Legacy claims data fragmentation
Could pressure BRD-01 timeline · profiling underway in Phase 0
High
Data lead
RSK-02
GenAI compute / token cost overrun
FinOps guardrails in platform build · Year 2 watch
Med-High
Prog Finance
RSK-03
Member chatbot hallucination / liability
HITL + disclaimer controls designed into BRD-02 (Air Canada precedent)
High
AI Gov Dir
RSK-06
Independent validation flags model bias
Second-line IMV gate before any BRD-03 production use
Medium
IMV (P. Okafor)
All items are anticipated (inherent) ratings; 0 realized. Full register on the RAIDD Log.
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Section 6 · Quality

Quality & KPI Dashboard

KPITargetCurrentStatus
Schedule Performance Index (SPI)≥ 0.951.00On baseline
Cost Performance Index (CPI)≥ 0.951.00On baseline
Milestones met on time100%1 of 1 (Kickoff)On track
Realized risks / issues0 open high0Clear
Governance boards operational3 by Phase 0 gateChartering (2 of 3 drafted)In progress
Model validation criteria definedBy Phase 1 gateNot yet dueOn plan
Independent Model Validation queue5–10 business daysNot yet active (ramps Ph2)On plan
10
Section 7 · Resources

Resource & Team Status

262
Total Roster (life-of-program)
25
Functional Teams
Phase 0
Current Ramp Stage
Staffing follows a phased ramp. In Phase 0, foundation, governance, and vendor-selection roles are heavily loaded while BRD build teams, QA/Testing, and second-line Independent Model Validation ramp on in later phases. No staffing risks or key-person gaps this period.
FunctionLeadPhase-0 Load
Program Leadership & PMOC. Tyrrell / T. ValdezHeavy
Enterprise ArchitectureD. ChenHeavy
AI Governance & CoES. KhuranaRamping
BRD delivery teams (01/02/03)Workstream leadsLight — ramp by phase
QA / Testing & Independent Model ValidationQA Lead / P. OkaforRamps Phase 2
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Section 7 · Change

Change Control Summary

$0
BASELINE IMPACT
THIS PERIOD
No baseline-affecting change requests approved to date
Cost and schedule baselines are unchanged since Charter authorization (17 Aug 2026).
Change control process is active and operating
Early administrative CRs (governance cadence, tooling clarifications) logged and closed with no budget impact.
Anticipated change scenarios identified
The ten forward-looking risks each map to a defined change-request path should they materialize (e.g., data remediation, compute guardrails).
Full detail on the Change Control Log and RAIDD Log.
12
Governance

Steering Committee Roster

RoleBodyResponsibility
Executive Sponsor (Chair)Executive Steering BoardBusiness ownership, budget authority, escalation
Program Director — C. TyrrellESB (reports in)Delivery accountability, program reporting
PMO Lead — T. ValdezESBControls, schedule, EVM, reporting cadence
AI Governance Director — S. KhuranaAI Governance BoardModel risk, responsible-AI, model approvals
Chief Enterprise Architect — D. ChenEARBArchitecture, security, integration
Program Finance — A. RodriguezESBBudget, EVM, contingency recommendations
Independent Model Validation — P. OkaforSecond lineIndependent model validation sign-off
Legal / Compliance / SOXStanding reviewersRegulatory, contractual, financial-controls review
13
Decisions & Discussion

Questions & Board Direction

Requested of the Board this period: (1) ratify the AI Governance Board & EARB operating cadence ahead of the Phase 0 gate; (2) confirm the platform vendor shortlist for final scoring. No budget or schedule decisions are required — the program is on baseline.
C. Tyrrell · Program Director · Project Catalyst
Next Steering review: post AI Readiness Report (late Sep 2026) · Phase 0 gate 6 Nov 2026
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