Attendees
C. TyrrellTask Order PM
R. OseiProgram Sponsor, FOPBA
M. WhitcombeContracting Officer's Representative (COR)
A. ReyesContracting Officer (CO)
D. FerrisDeputy Task Order PM
T. AbernathyInformation System Security Officer (ISSO)
P. DuvallSection 508 Lead
K. LindqvistSolutions Architect
Purpose
Align Acme Federal Systems' delivery team and FOPBA's Program Office on Task Order scope, the ATO and Section 508 compliance strategy, and working cadence before requirements work begins. This is a one-time Task Order-level kickoff — the monthly CDRL reporting cadence begins the following month. See the Task Order Kickoff Deck for the actual presentation walked through in this meeting.
Agenda
| Time | Topic | Led By |
|---|---|---|
| 9:00–9:10 | Welcome & Task Order context | R. Osei |
| 9:10–9:25 | Task Order Charter walkthrough — scope, success criteria, budget | C. Tyrrell |
| 9:25–9:40 | PWS and CDRL schedule overview | M. Whitcombe |
| 9:40–9:55 | ATO strategy and Section 508 compliance approach | T. Abernathy |
| 9:55–10:10 | Legacy data migration and onshore staffing requirement — see the Resource Plan | K. Lindqvist |
| 10:10–10:20 | Contract modification process & QASP overview | A. Reyes |
| 10:20–10:30 | Open Q&A, next steps | C. Tyrrell |
Key Discussion Points
- T. Abernathy raised that a single full ATO gate at Milestone 7 concentrated all schedule risk in one late event, and proposed evaluating a pre-assessment scan well ahead of formal submission — the seed of what later became the phased-ATO decision.
- M. Whitcombe confirmed Section 508 testing would use an independent government auditor rather than contractor self-attestation, given the citizen-facing nature of the portal.
- K. Lindqvist flagged that the onshore-only staffing requirement (driven by applicant PII handling) would limit surge capacity if a developer or QA resource attrited mid-Option-Period — logged as a standing risk to monitor, not dismissed.
- A. Reyes walked through the contract modification process, noting that even $0-cost mods (schedule-only changes) require the same formal CO approval as cost-impacting ones — no shortcut for administrative changes.
Decisions Made
Decision 1Section 508 testing will use an independent government auditor rather than contractor self-attestation.
Decision 2All Task Order staffing will be onshore (US-based), with no offshore substitution permitted regardless of severity of any staffing gap.
Decision 3Weekly internal status cadence and monthly CDRL-mandated status reporting to the COR confirmed as the standing review structure.
Next Steps
- PMP and IMS Baseline (CDRL A001/A002) due within Month 1
- Legacy system read-access request submitted to FOPBA IT
- Pre-assessment ATO scan planning begins immediately, well ahead of the Month 7 gate